Marketing Coordinator

The marketing team at RO has a clear purpose: to inspire growth with creativity and enthusiasm to uniquely impact others as ambassadors of the RO brand. We are creative. We work hard. We are a collaborative team, and we know how to have fun along the way. RO is seeking a Marketing Coordinator for the San Antonio area. This position, based out of the San Antonio office, will work closely with the Marketing Manager to develop, coordinate and implement various internal and external marketing and company related products and services. The position is specifically responsible for handling outgoing proposals for new business, coordination of project photography, marketing deliverables, award submissions, promotional item coordination, and assisting in other marketing initiatives to support RO’s business objectives. You won't always be in the office! You will also have the opportunity to get involved in the execution of client events, trade shows, job site events, and other company meetings as needed.


San Antonio, Texas

Experience Level

1-4 years

Employment Type

Full Time

Job Functions


Duties and Responsibilities:

Corporate Standards:

·        Incorporate RO’s companywide branding initiatives into all materials

·        Ensure consistent, updated appearance and style for all marketing collateral

·        Implement best practices, style guides, and templates as prescribed by the Director of Marketing

·        Ensure RO’s imagine remains consistent and fresh to target audiences

·        Utilize library of standard design elements (logos, fonts, etc.) 

Material Creation and Utilization:

·        Create basic graphic/written materials needed for various marketing collateral (reviewed by Marketing Manager/Director)

·        Manage deadlines of multiple RFPs/RFQs and ensure consistency with company branding initiatives

·        Manage production efforts of collateral

·        Work the Client Relations team to organize and execute presentations

·        Manage marketing materials, such as binding, printing and collateral materials

·        Schedule, organize and assess professional photography services for completed projects and/or events

·        Assist in creation of collateral for internal employee events

External Exposure:

·    Assist in organizing and executing various client and external events and associated collateral, such as subcontractor events, groundbreakings, event sponsorships, and philanthropic endeavors

·        Complete award submissions for trade publications and oversee review and delivery after approval from Marketing Manager/Director

·        Support social media campaigns

·        Ensure accuracy of site signage with occasional site visits

·        Complete and distribute press releases to the local markets

·        Assist with the creation/completion of any needed advertisements 

Product/Information Management:

·        Maintain stock of promotional items; work with vendors to brainstorm new items, price out, and reorder when necessary

·        Manage/request aid for one-off promotional materials for corporate events and tradeshows/career fairs

·        Utilize CRM Database (Cosential) in preparation of proposals and to track/maintain project and personnel information 

Skills, Knowledge, Qualifications, and Experience:

·        1-3 years’ experience in a similar high-volume environment, preferably in the AEC industry

·        Basic understanding of the AEC industry

·        Preferred (4) year degree in a marketing/communications curriculum

·        Must be proficient in Microsoft Office software: Word, Excel, PowerPoint

·        Must be proficient in Adobe Creative Suite: InDesign

·        Preferred to be proficient in Adobe Creative Suites: Photoshop, Illustrator

·        Preferred to be proficient in video editing

·        Strong written and verbal skills

Physical Demands:

·        Occasional travel to other offices: Dallas, Houston, San Antonio

·        Occasional travel to project sites

·        Occasional travel to marketing related events, such as annual meetings, tradeshows, industry events, etc.

·        Must be able to lift up to 20 lbs.

Environmental/Working Conditions:

·        95% office environment

·        5% field environment


This description is a general statement of required essential functions performed on a regular and continuous basis.  It does not exclude other duties as assigned.